Function & Events – Terms & Conditions

Terms and Conditions

These Terms and Conditions must be read and agreed to prior to acceptance of your quote. By accepting our quote you are stating that you have read, understand and agree to the Terms and Conditions for Booking a Function at Darwin Golf Club.


The Darwin Golf Club is a fully licenced club and no food or drink is permitted to be brought into Darwin Golf Club, the only exception being celebration cakes.

Bar Tab

Bar tab’s can be prepaid or post-paid for your function/event.


Prepaid bar tabs can be arranged through the Functions Manager by invoice. The invoice must be paid in full prior to your event. A limit and parameters can be nominated and any unused balance will be refunded within ten business days. If you wish to increase your bar tab, a valid credit card and I.D must be provided to the duty manager. The balance must be paid in full once the tab has been closed.


To open a post-paid bar tab a valid credit card and I.D must be provided to the duty manager. All post-paid bar tabs must be paid in full once the tab has been closed.


The only food that may be brought into a function is a celebration cake. Darwin Golf Club has limited chilled storage and space in our fridges storage of cakes cannot be guaranteed.


A deposit of $300 or 30% whichever is the greater is required to secure your booking at least 14 prior to your function or event.


Any cancellations must be made in writing and confirmed by Darwin Golf Club. Cancellations received more than 30 days prior to the function date will receive a full refund. Cancellations received more than 14 days prior to the function date will receive 50% of the deposit. Cancellations made less than 14 days prior to the function date will not be entitled to a refund of the deposit.

Client Responsibilities

The client is expected to conduct their function in a legal and respectable manner and is responsible for the conduct of its guests and invitees. The client will be charged for any damage that occurs to the restaurant, the property or its staff. Please also note that in line with Australian legislation relating to responsible service of alcohol, Darwin Golf Club reserve the right to terminate a function, refuse service to any guest deemed intoxicated, or take responsible action to assist any intoxicated guest from the premises.

Confirming Final Guest Numbers & Dietary Requirements

Darwin Golf Club require that final guest numbers and menu is to be confirmed 14 days prior to the function date. Dietary requirements are required no later than 7 days prior to your function.

Early Access and Decorations

Darwin Golf Club will make early access to the room available one hour prior to the commencement of the function for any decorations and other set up.  If early access is required, Darwin Golf Club requires a minimum of 7 days’ notice to ensure that all necessary arrangements are in place for you to be able to have access to the room or space.  All decorations are the responsibility of the customer. Nothing is to be nailed, screwed, stapled or adhered to the venue without the prior approval of the Darwin Golf Club.


As required, functions can hire audio visual technologies from our affiliated outside companies at an additional cost. Any entertainment including external equipment or props must be approved by management in advance of the function. Failure to advise management in advance of the function, may result in the entertainment being banned from the venue.

Final Acceptance of Function Booking Requests

Darwin Golf Club reserves the right to accept or not accept any function booking request.

Hiring of Equipment / Extra Requirements

The client is responsible for any external hiring of equipment and is to be paid for by the client. Prices quoted do not include any floral or table decorations, music or entertainment, or photography requirements. However, we can gladly assist you in recommending professionals to contact.

Music / Entertainment / Noise Levels

Regulations are in place with regards to noise levels, music and entertainment. We reserve the right to lower noise levels if it results in disturbing other venue patrons or residents.


Full payment of your invoice must be made 14 days prior to your function or event. Any additions after this date will require prepayment before being confirmed.

Start and Finishing Times 

The customer agrees to adhere to the nominated start and finish times for the function.

Refusal of Alcohol Service and Removal of Guests from the Premises

Management reserve the right to stop the service of alcohol to any function guest at any time in accordance with responsible serving of alcohol policies and licensing arrangements. Guests who display what is deemed to be inappropriate behavior at any time may be asked to leave the premises.

Damage or Loss

We assume no responsibility for the loss or damage to any property belonging to the client or their guests and client property must be taken at the conclusion of the function. The customer is financially liable for any damage sustained, or loss incurred, to Darwin Golf Club property, fixtures or fittings, whether through their own or through actions of their guests. The client is responsible for delivery and collection of any external props/equipment.


General cleaning is included in the cost of your function, however if additional cleaning is required, supplementary charges will be incurred.

External Equipment, Props and Signage

Any equipment brought in for functions and events, must not be delivered earlier than 1 hour before your function or event, unless agreed to by Darwin Golf Club. Signage or props that are to be erected on course must be delivered with clear instructions, no later than Wednesday on the week of the event. All equipment, signage or props must be removed from the Darwin Golf Club at the conclusion of the function or event. Darwin Golf Club will not be responsible for any equipment remaining after the conclusion of the event.